FAQsProperty Owner FAQs

How do I get started?

After we have received a signed copy of the Property Management Agreement we will add your property to our powerful marketing system. When a potential renter is interested in your property they will be given an application and we will start our application process, which includes a Credit Check, Current Employment Verification, Past Rental History, and a Criminal Background Check.

Once the applicant passes our thorough screening process we will ask them to sign a lease with us for one year, unless you have instructed us a shorter term is agreeable. The security deposit will be paid at the time of the lease signing and applicable pet fees are due at the lease start date. The pet fee will be mailed to you with the first month’s rent proceeds to cover professional carpet cleaning, deodorizing, and flea treatment (if applicable) at the end of the tenant’s lease.

The tenant’s security deposit is typically equal to one month’s rent and will be held in a trust account, pursuant to Georgia Real Estate Law. At the end of the lease and per our move out inspection, the security deposit will be reissued to the tenant, minus any damages beyond normal wear and tear, pet-related damages, etc. The trust account is managed under STRICT Georgia Real Estate Commission guidelines. Pet fees are non-refundable and usually $300 per animal with no more than two, unless otherwise agreed upon.

When is the tenant’s rent due and how is it collected?

  • All rent is due by the 1st of the month and we strongly encourage all tenants to pay online.
  • Rent is considered late on the 5th. A $50.00 late fee will be assessed after the 5th.
  • A delinquency statement is mailed out on the 6th to any tenant who has an outstanding balance. Their file may also be turned over to an attorney who will then send a 7-day Notice to Vacate letter, pursuant to Georgia law, which tells the tenant what needs to be done to bring their account back to a current status and avoid eviction.
  • To avoid the bouncing of checks for late rent, we do not accept any personal checks from tenants after the 5th of the month.
  • We recommend Owners hire a local attorney to file and attend court evictions.

How much do you charge tenants for security deposits?

The typical security deposit charged to tenants is the equivalent to one month’s rent; however, each individual owner whose property is managed by Belgrade Property Management may require more than one month’s rent as a security deposit.

How will I know if my tenant chooses to renew their lease?

You will be contacted about a lease renewal approximately 45 days before your tenant’s lease expires. It is then that you can determine if you still want to rent out your property and/or if you desire to increase rent. With your permission, a lease renewal letter will then be mailed to your tenant giving them the option to renew for one year, on a month-to-month lease (if you allow), or to give their 30-day required notice of move out. If your tenant chooses to renew their lease, you will be mailed a copy of the renewal. If the tenant chooses to go month-to-month, you will be contacted for approval. If the tenant gives their move out notice, you will receive a letter letting you know when they plan to move.

What will happen when my tenant moves out?

A final inspection is conducted when a tenant moves out to determine if any charges need to be withheld from the tenant’s security deposit. We will assess any necessary turnover repairs, if any, and will report the findings to you to make the property ready to re-rent quickly. If funds are withheld from the tenant’s deposit, they will be transferred out of our tenant security deposit escrow account into the owner’s rental account to be used toward outstanding bills.

When can I expect to receive statements?

Owners have 24-hour access to their portal and can access reports at any time.

Will I still get statements when my property is vacant?

Owners can access their rental portal at any time. If additional funds are needed, owners have the ability to ACH funds into their account to pay vendors.

We hope that this system will reduce the time it takes to forward your rental proceeds and cut down on any possible confusion your owner statements may bring. If you ever have any questions or concerns about your monthly statements or how our accounting process works, please contact us at (478) 559-4853.